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Rules of the Society

The Maungaraki Community Association is an Incorporated Society, registered under The Incorporated Societies Act 1908

THE RULES OF THE MAUNGARAKI COMMUNITY ASSOCIATION (INC)

1. NAME:
The name of the Association shall be the Maungaraki Community Association (Incorporated).

2. REGISTERED OFFICE:
The registered office of the Association shall be the Maungaraki Community Centre, 135 Dowse Drive, Maungaraki.

3. OBJECTS:
The objects of the Association are:
(a) To operate and maintain the Maungaraki Community Centre
(b) To enter into any lease of agreement for the purposes of (a).
(c) To represent the best interests of Maungaraki residents in such forums as the Association thinks fit.
(d) To promote and engage in community activities that help develop a community spirit in Maungaraki and the wider Hutt Valley.
(e) To borrow, raise or secure any monies (whether by way of mortgage or otherwise) that the Association may deem necessary or advisable to facilitate any project or undertaking, and to invest, lend and deal with any funds that the Association may accumulate.

4. MEMBERSHIP:
(a) Anyone over the age of 18 years and who resides in Maungaraki is automatically a member of the Association.
(b) Any member who ceases to reside in Maungaraki ceases to be a member.

5. LIFE MEMBERSHIP:
The Association may, on the recommendation of the executive, in general meeting elect to honorary life membership of the Association, any person, who has rendered it exemplary service.

6. OFFICERS AND EXECUTIVE COMMITTEE
(a) Officers of the Association shall consist of: -
President
Vice-President
Secretary
Treasurer
(b) The Executive Committee shall consist of the Officers and four other members.
(c) The Executive Committee and/or Annual General Meeting of the Association shall have the power to coopt other Executive members.
(d) The Executive Committee shall be elected at the Annual General Meeting.
(e) The Executive Committee shall meet at such times and places as it may determine. A quorum shall be 5 members.
(f) All meetings shall be presided over by the President.
(g) Any vacancies of the Executive Committee shall be filled by appointment by resolution of the Executive Committee until the next Annual General Meeting.

7. ALTERATION OF RULES:
These rules, or any part of them, may be altered, added to or rescinded by resolution of the Annual General Meeting or Special General Meeting and become effective when approved by the Registrar. Notice of any motion to alter the rules shall be made in writing, twenty-one (21) clear days prior to the Annual General Meeting or Special General Meeting and shall indicate the rules affected and the nature of the proposed alteration.

8. ANNUAL GENERAL MEETING:
(a) The Annual General Meeting shall be held between February 1 and 30 April of each year at a time and place to be decided by the Executive.
(b) The business of the AGM shall be: -
i) To receive the annual report and statement of accounts.
ii) To present the proposed budget for the ensuing year
iii) To appoint an honorary auditor for the ensuing year.
iv) To consider any general business.
(c) A quorum shall be 10 members.

9. SPECIAL GENERAL MEETING:
(a) Special General meetings of members may be called by the President or by 3 members of the Executive Committee or by 10 members or by resolution of a general meeting.
(b) Notice of a Special General Meeting shall be in writing to the secretary 21 days before the date called for, and shall be signed by those calling the meeting.
(c) A quorum shall be 10 members.

10. NOTICE OF MEETINGS:
Notice of the AGM or SGM shall be way of notice in the Maungaraki Views in the issue of the month prior to the meeting. If the Maungaraki Views is in abeyance, a notice shall be put in the Hutt News at least one week prior to the Meeting.

11. VOTING:
All decisions shall be determined by a majority of members present and voting shall be by a show of hands unless a secret ballot is demanded by at least three members.

12. COMMON SEAL:
The Common Seal of the Association is to be kept by the Secretary and will not be affixed to any document except by resolution of the Executive and in the presence of the president and the secretary.

13. FINANCE:
(a) The Association shall operate a current bank account.
(b) All accounts for payment must be approved by resolution of the Executive.
(c) Signatories authorised to operate the Association's bank accounts will be any two of the President, Secretary or Treasurer.
(d) The Executive will operate any other accounts as they see fit.
(e) The financial year of the Association shall be from January 1 till 31 December.

14. DISSOLUTION:
In the event of the dissolution of the Association, any monies or assets will be disposed of according to the direction of those members present at the final general meeting, to an organization or organizations in accordance with rule 3 (d).

 

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